ADMINISTRATIVE SPECIALIST

Do you have exceptional administrative skills, are highly organized, enjoy variety, and thrive in a fast-paced environment? If so, this may be the role for you!

We are a forward-thinking and well-established  equipment supply company with locations across Canada. We offer competitive salaries, benefits, training and development, work-life balance, staff team building events – all within a green work environment.

We are currently seeking a detail-oriented, well-rounded, self-motivated Administrative Specialist to join our team in Toronto, located near Toronto Pearson Airport.

Job Responsibilities

• HR Support – assists in the preparation and proofreading of job descriptions, posts jobs on various job boards, assists with employee onboarding, orients new staff on policies, procedures
• General Office – travel arrangements (airline and hotel), acts as back-up relief for phones
• Sales and Marketing Support – assists with sales and marketing projects and initiatives as needed, i.e., creation/editing of marketing collateral, web content
• Laboratory admin support for report processing, as required
• Composes and edits correspondence, memos, manuals, brochures, reports, and handouts
• Schedules meetings and prepares meeting agenda
• Organizes training, client meetings, team meetings and events as needed
• Ensures Safety Data Sheets (SDS) are current/updated and filed as hard copy and digital
• Provides documentation support for managers
• Assists with general filing and file management

Skills

• Positive attitude, able to handle pressure, confident and articulate phone manner
• Excellent interpersonal and communications skills, both verbal and written
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Internet functions; advanced skills in MS Word with knowledge of proper document formatting
• Working knowledge of email, scheduling, spreadsheets, and presentation software
• Knowledge of Adobe Create Suite (InDesign, Illustrator, Photoshop) an asset
• Ability to proofread documents to identify grammatical, punctuation and spelling errors
• Accurate keyboarding skills
• Ability to prioritize with excellent organizational skills, attention to detail, and high degree of accuracy
• Ability to multi-task and problem solve
• Must be self-directed and able to complete projects with limited supervision
• Must be a strong team player, able to work collaboratively and effectively with a variety of people, personalities, skills, and organizational levels
• Takes personal responsibility for working efficiently, and continuously suggesting improvements to processes
• Uses discretion and maintains staff confidentiality
• Flexible and adaptable

Education & Experience

• Post-secondary education or equivalent work experience
• Minimum seven (7) years related experience in a service environment, or equivalent combination of education and experience

Salary commensurate with experience; company benefits.