Currently seeking an Accounting and Office Assistant

About us

Since 1952 our company has grown to be the largest producers of extrusion tooling globally. It has six state-of-the-art manufacturing facilities. Our primary mission is to provide aluminum extrusion dies which will produce quality product with maximum speed and efficiency; primarily by designs that ease the extrusion process and assure long operating life – conditions that support extruder demands.

We are seeking an Accounting & Office Administrator to work inside our Markham location (HWY7 & Woodbine). This is an in-office position.

Duties & Responsibilities:

Sales Invoicing:

• Issue invoices to customers on a daily basis, including reconciliation to shipping paperwork and accounting records
• Assist the Sr. Accountant with contacting customers and following-up on outstanding balances

Accounts Payable:

• Enter vendor invoices into ERP system; perform 3-way matching (Invoice, Delivery Note and Purchase Order) and work closely with Purchasing and vendors to resolve differences
• Prepare cheque runs which occur once every other week
• Maintain all vendor correspondence and proper filling of such records

Office Duties:

• Reception including answering phones, sorting mail, attending visitors, etc.
• Prepare expense reports, manage Outlook calendar and prepare/distribute team announcement/communication for the General Manager and a few other Department Leads
• Book business travels; Schedule meetings with both internal and external parties
• Work with Purchaser to ensure there is enough office and kitchen supplies
• Manage the external cleaning team to ensure office and lunchroom stays clean and sanitized

Qualification:

• Fluent in English both verbally and in writing
• Previous working experience in office administration, preferably in a manufacturing environment (executive assistant experience is an asset)
• Willingness to learn Account Payable and Invoicing processes
• Post-secondary degree or diploma in Business Administration or Commerce would be an asset
• Quick learner, attention to detail, thoroughness, organization, interpersonal and communication skill
• PC proficiency (Office suite, particularly Word, Outlook and Excel)

Benefits:

• Competitive Salary
• Comprehensive Benefit Package
• Profit sharing program

We value your creativity, ability, willingness, talent, experience, honesty, education and leadership. We look forward to coming to work each day, bringing it all to the table and working on a highly functional team. We are searching for like-minded people who value customer relationships, who can help improve our systems, create new systems and support change. We need those who have a passion for helping and training others, all of which works together to take us to the next level.